Chamber of Commerce 5K Race Community Funding Application

Overview: The Chamber of Commerce is thrilled to partner with local organizations to support our annual 5K Race. This initiative not only fosters community engagement but also provides financial support to one selected organization each year. For 2024, we successfully raised $7,200, enabling us to contribute $3,600 to Hamilton Central School. To ensure a smooth and impactful collaboration, selected organizations are required to meet specific participation criteria.

Eligibility Criteria:

To qualify for funding, your organization must:

  1. Serve the Hamilton, NY area or surrounding communities.

  2. Align with the mission of fostering community well-being and engagement.

  3. Apply for funding for a project that fosters community improvement or local engagement.

Responsibilities:

If selected, your organization agrees to:

  1. Provide Volunteers:

    • Recruit and coordinate at least 10 volunteers to assist with race day setup, breakdown, and other race-related tasks as assigned. Volunteers should be available during the following timeframes:

      • Setup: 6:30 AM – 8:00 AM

      • Race Operations: 8:00 AM – 11:00 AM

      • Breakdown: 11:00 AM – 12:00 PM

  2. Advertise the Race:

    • Promote the race to your community through:

      • At least 2 dedicated posts on your organization’s social media platforms.

      • Inclusion of race details in at least 2 email newsletters or similar outreach efforts.

    • Share the Chamber’s promotional materials (flyers, social media graphics, etc.) as part of your campaign.

  3. Event Day Presence:

    • Set up a booth or table at the race to represent your organization, share your mission, and engage with participants.

  4. Engage the Community:

    • Consider hosting or co-sponsoring a pre-race or post-race activity, such as a warm-up session, hydration station, or celebratory gathering.

Funding Details:

  • The funding amount will be determined based on the total funds raised during the 5K Race. Half of the net proceeds will be allocated to the selected organization, while the remaining half supports Chamber operations and future events.

Application Process:

  1. Application Deadline: Submit your application no later than March 28th.

  2. Submission: Use the form below to submit your application.

  3. Selection Notification: The selected organization will be notified by April 15th.